Document Management Solution (DMS)
Why successful companies are utilising a DMS:
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Cost savings
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Maximised capability for automated workflow processes
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Team’s ability to retrieve and archive documents.
Why UTL?
With decades of experience working with large corporations and SMEs, we can supply software and recommendations for your business which will facilitate:
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An analysis of areas that can reduce costs through computer software and technology
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Reduction of overheads and costs by automating manual processes
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Ability to understand unique working patterns and documentation lifecycles that can be interpreted and then automated
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Minimisation of security risks whilst maximising compliance and security
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Efficient retrieval of documents and which includes a full audit trail which includes change control and visibility of all previous versions and amendments
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Filing of documents into shared systems and therefore facilitating immediate access by all appropriate personnel
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Connecting people, processes and information through shared technology and intelligent automated support.
Finance document management and workflow:
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Invoice and purchase order processing
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Paperless archiving, GL coding
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Matching invoice to POs
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Approval sign-off workflows
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Stopping the chasing of paper and simplification of audits for better cash flow and compliance management
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Possibility to link with finance systems and ERPs.
HR records management process automation
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Control of sensitive employee documents, data and records
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Automation of onboarding, separations and performance review tasks
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Intelligent workflows and end-user tools to cut risk and improve employee experience.
General document management to support remote working -
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Including version controls
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Approval workflows
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Intelligent filing
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Simplified search and retrieval to improve productivity and reduce risk
Digital Mailroom Solutions
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Automation of electronic capture
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Distribution of inbound post to recipients, departments and processes.
Productivity and automation tools
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Automated invoice processing technology to reduce up to 90% of manual data entry of invoice information
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From email to scanned paper into the finance system/ERP
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Cuts errors and mundane work for a minimum of £15 per week
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DocuSign electronic signature software
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Simplification and improved speed for signature collection process
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Robotic Process Automation (RPA) technology for the automation of manual digital tasks
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Credit checks, customer due diligence processes, onboarding, data entry, logistic co-ordination
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Plus much more…
Reducing costs can maximise profits whilst utilising technology to automate workflow and processes. Your company will benefit from a strategised ROI and significant improvement in office efficiency.
If YOU feel these systems would be of benefit to your business and therefore - Making Technology Work for YOU - please call a senior member of the team for a preliminary discussion.